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Steps to Migrate Office 365 Emails to cPanel

Migrating emails from Office 365 (Microsoft 365) to cPanel has many steps and can be done using manual methods or specialized migration tools. Cloud Computing plays a key role in hosting efficiency, and this blog explains how to Migrate Office 365 in step-by-step instructions.

Prerequisites

  • Admin access to office 365 and cPanel accounts with IMAP
  • DNS access 
  • Full mailbox backup
  • Matching email accounts created in cPanel

Step 1: Make your Migration Plan

Describe the scope of migration, the number of users, downtime expectations, mailbox size and timeline. Keep all users in loop regarding the migration plan.

Step 2: Export Mailbox Data from Office 365

  • Firstly, open the outlook application.
  • Go to file option -> Open and export -> Import or Export -> Export to a file-> Next
  • Select Outlook data file (.pst) and click Next
  • Select the email account you wish to export and save the file. Go next
  • Click finish.

Step 3: Create and Configure Email Accounts in cPanel

  • Login using credentials into your cPanel account provided by the hosting provider.
  • Create email accounts within cPanel for every user whose emails are required to be migrated from office 365.

Note: If you need detailed steps, refer our guide on How to find your Email Settings in cPanel & Webmail

Step 4: Set Up the Migration Tool

  • Install and set up a migration tool on your local system.
  • Configure migration settings such as Microsoft 365 and destination cPanel server details.

Step 5: Migrate Emails from Office 365 to cPanel

  • Utilize the migration tools to import PST files from office 365 to respective cPanel accounts.
  • During the migration process, ensure that the mailbox is mapped properly to the corresponding cPanel migration process.

Step 6: Verify the Email Migration

  • Check everything like contacts, mails, calendars etc that are present in cPanel email accounts.
  • Test email responsiveness to and from the accounts to achieve a successful migration process.
  • Check the folder structure from click-to-switch exists in cPanel.

Step 7: Update DNS Record (MS, SPF, DKIM)

  • Update the DNS settings to point to your cPanel mail server if you are changing from office 365 to cPanel hosting. You can find step-by-step instruction on How to Add an MX Record in cPanel through DNS Zone Editor
  • Configure SPF and DKIM records to maintain email authentication and deliverability.

Step 8: Finalize Migration and Notify Users

  • After the migration process, verify and  confirm if all things are running smoothly.
  • Inform users on completing migration and ask them to update their email client settings with new server details.
  • Keep track of mail flows for a few days to ensure successful functionality.

Conclusion

By following all the above mentioned steps, you can successfully migrate office 365 mails to cPanel. This method is effective for migrating fewer emails. In case bulk migrations, and if  you want to save time and effort follow expert solutions or third party migration tools effective migration. Once your migration is complete, you can further optimize email performance and hosting reliability with a cPanel VPS Hosting.

FAQs

1. What are some of the third party Migration Tools to effectively Migrate Office 365 Mails to cPanel?

MacSonik Office 365 Backup, Bit titan migration wiz, Quest on demand migration are some of the popular tools that help with migration from office mails to cPanel.

2. How to access cPanel email?

  • Go to http://your domain name/webmail.
  • Login in to cPanel.
  • Under Roundcube, select Open.

3. Which email clients work with cPanel?

cPanel offers automatic configuration scripts for all popular email clients like Windows Live Mail®, iOS® for iPhone®, iPad®, and iPod®, macOS® Mail. app®.

4. How Do cPanel emails work?

The hosting provider creates your cPanel account. It then uses the [email protected] format, where account is your cPanel account name and domain is your main domain. The login credentials will be the same as your cPanel account.

October 16, 2025